Best Cybersecurity Tips for Small Businesses Without an MSP or IT Support

We understand that not every business is ready to partner with a Managed Services Provider (MSP) for their IT Support and Cybersecurity needs. However, even with limited resources, no one can afford to leave their valuable data unprotected. We created this guide to offer practical, budget-friendly tips to keep your digital assets safe from cyber threats. 

Regular Software Updates and Patch Management

One of the simplest yet most effective cybersecurity practices is keeping your software and systems up to date. For example, if you have an ERP or CRM system in place, ensure that updates published by developers are installed. Doing so not only allows you to make use of new features, but also ensures any vulnerabilities are fixed. Cybercriminals (AKA hackers) exploit outdated software to gain access to private company information. 

It's a really good habit to regularly check for software updates. Think of it as routine maintenance, like oil changes for your car. Automated tools such as Microsoft Endpoint Manager can help streamline the process.

Strong Password Policies and Multi-Factor Authentication (MFA)

Would you welcome criminals to steal from your home by leaving your front door unlocked? Chances are you wouldn't. So why wouldn't you enforce a strong password policy, requiring complex and unique passwords for each account? Educating your team on the importance of using a mix of letters, numbers, and special characters, is crucial towards ensuring the security of your accounts. 

To add an extra layer of security, implement multi-factor authentication (MFA). MFA requires users to provide two or more verification factors to gain access to their accounts, significantly reducing the risk of unauthorized access.

The way to set this up varies depending on the platform or service you're using; however it can typically be found in "Settings." Look for an option related to multi-factor authentication, two-factor authentication (2FA), or security settings. This might be labeled as "Security," "Privacy," or "Login & Security."

Norton says that in 2022, over 24 billion passwords were exposed by hackers. More than 80% of confirmed breaches are related to stolen, weak, or reused passwords. 

Employee Training and Cybersecurity Awareness

Human error is a leading cause of cybersecurity breaches. Regular training sessions on cybersecurity awareness can drastically reduce this risk. Educate your employees about the latest cyber threats, such as phishing scams and social engineering tactics, and teach them how to recognize and respond to suspicious activities.

Creating a culture of security within your organization is vital. You can find resources for such training from various sources, including online platforms, government agencies, industry associations, security awareness training providers, and local workshops and events.

A recent study shows that regular employee training for cybersecurity awareness reduces risk of falling for phishing attacks from 60% to 10%. That's a drastic improvement! 

Here at Resitek, we offer tailored training programs that cover the latest cyber threats, including phishing and social engineering tactics, all delivered by experienced cybersecurity experts..

Secure Your Network 

Securing your business's network doesn't have to be complicated. While you may not have the resources for advanced network security solutions, implementing some basic measures can go a long way.

1. Firewalls 

Consider setting up a firewall to create a barrier between your computer network and the internet. Think of it as a filter that blocks unauthorized access from cybercriminals while allowing safe data to pass through. 

Firewalls come in two main types: hardware and software. Research different firewall options to find one that fits your needs and budget. 

Configuring a firewall can be complex, especially if you're not familiar with networking concepts. However, there are resources available to help you navigate the process.  In addition to YouTube tutorials, you can explore online forums, user guides provided by firewall vendors, or seek assistance from IT professionals or consultants.

2. Wi-Fi Networks

Change your Wi-Fi password: You can usually do this by logging into your router's settings. Look for a sticker on your router with a web address, username, and password. Type that web address into your internet browser, log in using the provided credentials, and look for a section called "Wireless" or "Wi-Fi." There, you'll find an option to change your Wi-Fi password to something strong and unique.
   
Turn on encryption: After logging into your router's settings, find the same "Wireless" or "Wi-Fi" section. Look for an option called "Security" or "Encryption." From there, you can select WPA2 or WPA3 encryption. This scrambles your Wi-Fi signal so that only authorized devices can understand it, keeping your data safe from prying eyes.

Avoid public Wi-Fi: When you're out and about, it's best to avoid connecting to public Wi-Fi networks for important business tasks. These networks are like open broadcasts where anyone nearby can listen in on your conversations or steal your data. Instead, consider using your smartphone's cellular data or a personal hotspot for a safer connection.

3. VPN

When you're working remotely, you're often accessing sensitive company data or communicating about confidential information over unsecured networks. A VPN (Virtual Private Network) is like a secret tunnel that encrypts or hides your connection to the internet.  

Setting up a VPN is relatively straightforward. Many VPN providers offer user-friendly apps that you can download onto your computer or smartphone. Once installed, you simply open the app, log in (if required), and choose a server location to connect to. From there, the app takes care of the rest, encrypting your internet traffic and rerouting it through the VPN server. 

Forbes: 31% of all internet users use a VPN. 

Regular Data Backups and Encryption

Regularly backing up your business data can be a real lifesaver in the event of a cyber attack, such as ransomware, which locks you out of your own files. Ensure that backups are performed regularly, and that backup data is stored securely, ideally in a location separate from your primary data.

Explore user-friendly solutions such as cloud storage services like SharePoint which has a  simple interface and automated backup schedule. Additionally, consider using external hard drives with built-in backup software or tools like Windows Backup or Time Machine for Mac.

While these steps may require some initial setup and learning, they provide valuable protection for your business data without requiring advanced technical knowledge. Don't hesitate to seek assistance from IT professionals or consult online tutorials and guides for step-by-step instructions.

According to Truelist, “Almost 70 percent of small businesses close within a year of a large data loss.” 

Incident Response Plan 

We understand that not every business is ready to partner with a Managed Services Provider (MSP) for their IT Support and Cybersecurity needs. However, safeguarding your valuable data is crucial, even with limited resources. We suggest considering outside help to strengthen your Disaster Recovery (DR) plan. Bringing in an external contractor ensures thorough planning and effective implementation. Your DR plan should have clear steps for restoring operations in case of a security breach. By working with experts and updating your plan regularly, you'll be better prepared to handle emerging threats and minimize potential impacts.

Utilize reputable resources like cybersecurity frameworks and templates from organizations such as NIST or CISA. Consider seeking advice from cybersecurity experts and attending training sessions to bolster your preparedness. 

Conclusion